Discover Ayfie for Legal
No need to look further for a tool so simple and yet powerful to assist you with finding your information, reviewing and classifying it
Connect Your Data
Combine information that resides in various applications and communication channels into a single structured interface. Get a holistic view of all client data, firm data, email communications, archives, file servers and CRMs. Aggregate information into a single search interface is the first step to improve data access.
Search Your Data
Enhances meta data by automatically extracting key entities from documents such as Organizations, Persons and Locations. Image files, such as PDFs, are automatically OCR’d and thus the contents of thousands of PDFs are searchable at the same time. You no longer need to open docs or PDFs “one-by-one”. Now you can run queries across a collection of PDFs. Extract text from photographs, vector-based drawings and CAD files.
Manage Your Data
Use the preview functionality to review and search within documents, and then place notes on the docs, annotate docs and create chronological timelines with documents. All of the work products from the review team can be exported to Excel and Word for continued use within the firm. This removes the tedious task of “copy/paste” from Word to Excel.
How is Ayfie used by law firms?
Early Data Assessment (EDA) of document collections
Ayfie structures “data dumps” from clients and combines data sent by different channels, e.g. Email, File Shares, Slack, Teams. Scanned documents and image files are OCR’d and converted to text for searching. Documents are sorted by file type, language, metadata and named entity extraction is run against document contents. Document collections can be searched and reviewed, including the ability to place notes on documents and create chronological times.
General Knowledge Search
Ayfie connects data held in various software applications and communication channels. The most common configuration of Ayfie for Legal includes indexing MS Office, SharePoint, Teams as well as iManage, HighQ, File Servers and archive systems.
What benefits does Ayfie provide lawyers?
- Searching Email Attachments – A lot of information is held in Emails and Attachments. SharePoint doesn’t OCR documents and thus any image files or scanned documents are not searchable. Ayfie allows all emails and attachments to be fully searchable, including images.
- Finding information, irrespective of file type or location – Imagine a due diligence exercise where supplier contracts need to be reviewed. Contracts could be PDFs, scanned documents, Excel templates, or DocuSign agreements that could be held in different repositories and in different languages. Ayfie allows all contracts to be searchable.
- Light Document Review – Smaller document volumes don’t justify expensive eDiscovery platforms, and thus lawyers prefer Ayfie’s ability to index a collection and conduct document review while previewing documents online. Reviewers can annotate text, tag files, place notes on docs and create timelines within the UI. All of their work can be reviewed by colleagues online and it’s exportable to Word or Excel.
- Time – Litigation and corporate teams want to surf through document collections like they do through the internet and Ayfie allows them to find information faster, no matter where it resides.
Access Rights and Identity Management
With Ayfie, you don’t have to move any files and all security and access rights are set using existing security, such as Active Directory. Ayfie does not duplicate documents. It allows information to remain in various software applications across the firm.
The Ayfie solution creates a text-only digital twin of every file and an index is created that contains all of the text, metadata and Active Directory rights for every repository and every file. This ensures employees only access information that they are allowed to access within a source system.
You control your access rights and Ayfie emulates them using our Active Directory connector. Since your repositories are crawled every 10 minutes, all documents added or deleted and any access rights granted or denied are reflected within Ayfie.
Learn more
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